Vanderbilt University Jobs

Get ready to join the dynamic and cutting-edge world of grant management at Vanderbilt University's Institute for Software Integrated Systems! As a Grant Manager, you'll be at the forefront of exciting research and innovation in systems and information science and engineering. With a deep understanding of pre- and post-award grants management, you'll play a vital role in ensuring the success of our work unit.

This position will empower you to exercise independent judgment, take initiative, and make impactful decisions that shape our department's operations. Your expertise in navigating university life, policies, and procedures will be essential in driving our mission forward.

The Institute for Software Integrated Systems is dedicated to conducting groundbreaking research in software-intensive systems, influencing a wide range of applications from small, embedded devices to globally deployed complex systems. As technology becomes increasingly vital to these systems, software plays a crucial role in adapting them to their environments and users. With an emphasis on theoretical foundations, modeling, design, engineering, and education, our institute delves into the captivating world of these transformative systems.

Join us and be part of this exhilarating journey as we push the boundaries of knowledge and shape the future of systems and information science and engineering at Vanderbilt University!

Relocation to Nashville is strongly preferred, but remote work with occasional travel may be possible, on a case-by-case basis.

Duties and Responsibilities

The Grant Manager position has pre-award and post-award responsibilities with this position. This is subject to change based on the needs of the work unit.

Pre-award responsibilities may include:

• Provides policy guidance and assistance with all aspects of proposal development, administrative forms, sponsor-required certifications and representations, and compliance requirements.

• Develops appropriate budget

• Works directly with the Principal Investigators & collaborators, and will interface with central administrative offices to ensure that the applications meet all university, school and sponsor requirements

• Performs application submission, ensuring deadlines are met

• Responds to sponsor requests and questions

• Performs other duties as assigned

Post-award responsibilities may include:

• Creates budget reconciliation and forecasting reports, and uses these reports to meet regularly with faculty to review their financial situations.

• Reviews and approves all expenditures

• Ensures compliance with requirements such as effort reporting, financial & progress reporting

• Human Capital Management (HCM) Costing Specialist

• Completes timely journal entries as necessary, grant closeouts, etc.

• Assisting on rate setting/implementation for PI/Faculty run Service Center(s)

• Performs other duties as assigned

Qualifications

• A bachelor’s degree, preference in finance, accounting, or business, is strongly preferred.

• At least 3 years of experience in pre- and post-award management (both federal and non-federal) is required. A combination of education and experience may be considered.

• Financial Unit Manager (FUM) and Procurement training is preferred

• Strong administrative support skills

• Excellent organizational and time management skills

• Excellent written and verbal skills

• Outstanding attention to detail

• Problem solving skills and ability to be flexible required

• Experience working with investigators on the management of complex research awards and working with a variety of sponsors

• Intermediate Excel skills

• Advanced working knowledge of research compliance issues & of key federal grant regulations

Commitment to Equity, Diversity, and Inclusion

At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.

Vanderbilt University is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.

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