Vanderbilt University VTS Engineering Administrative Assistant in Nashville, Tennessee

VTS Engineering Administrative Assistant (Job Number: 1900363)


The temporary Administrative Assistant is part of the School of Engineering Institute for Software Integrated Systems at Vanderbilt University and is a key contributor responsible for assisting the CPS VO team with project tasks that include creating, curating, editing, and archiving Federal Government Networking and Information Technology Research & Development (NITRD) technical and programmatic content onto the CPS platform.

Duties and Responsibilities

The temporary AdministrativeAssistant will assist the CPS VO team with project tasks that include creating,curating, editing, and archiving Federal Government Networking and InformationTechnology Research Development (NITRD) technical and programmatic content ontothe CPS platform, including:

  • Major assistance with timely and consistentlycreating and posting research project pages for numerous Federal Governmentsponsored principal investigator research projects such as those for, but notlimited to, the Secure and Trustworthy CyberSpace and Cyber Physical SystemsNITRD programs. Tagging research projects and related materials with accuratemeta-data to support the portal search capabilities. Editing project pages asnew information is received.

  • Major assistance with curating, editing, andarchiving data and content generated from Federal Government sponsoredITR&D Principal Investigator meetings, workshops, and conferences that arecoordinated by the CPS VO team into diverse databases and websites. Exemplarsof content to be curated, edited, and archived include Excel spreadsheets ofmailing/registration/attendance lists, project poster lists, projectdemonstration lists, etc.

  • As time permits, support publicizing and postingof community calls, announcements, solicitations, and event information on theCPS VO platform.

(Customized training on the CPS VO platform will be provided to the successful candidate).

  • The temporary Administrative Assistant will alsoperform general clerical duties including filing, scanning, archiving, anddestruction of departmental project folders and personnel files. Creates newproject folders as necessary. Completes other administrative tasks as requiredin support of the ISIS administrative team.

Profile of an Ideal Candidate

  • Website development skills including a basicunderstanding of HTML, although not required, are desirable.

  • Proficient in office software tools (e.g.,Microsoft Excel, Word, PowerPoint), and other software tools for communication,analysis, and office operations.

About Vanderbilt University

Vanderbilt University, located in Nashville, Tennessee, is a top-15 private research university offering a full range of undergraduate, graduate and professional degrees. Vanderbilt is situated on a 330-acre campus near the thriving city center, serving more than 12,000 students and employing almost 7,000 faculty and staff. The university’s students, staff, and faculty frequently cite Nashville and the surrounding area as one of the many perks of being a part of the Vanderbilt Community. Vanderbilt University is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity is sought and celebrated. Vanderbilt was recently named as one of “America’s Best Large Employers” and the top employer in Tennessee and the Nashville metropolitan area in 2018 (Forbes).

Commitment to Equity,Diversity and Inclusion

Vanderbilt University is committed to achieving the goal of a diverse and inclusive academic community of faculty, staff, and students. We seek individuals who are committed to this goal and our campus values.

Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.

Primary Location: United States-Tennessee-Nashville

Organization: 15730 - Institute for Software Integrated Systems

Job: Temporary Positions

Vanderbilt University is committed to principles of equal opportunity and affirmative action

© Vanderbilt University · Nashville, Tennessee 37240