Vanderbilt University Program Coordinator, Provost’s Office for Inclusive Excellence in Nashville, Tennessee
Our Inclusive Excellence (IE) Program Coordinator provides significant support to Vanderbilt’s academic community with a strong focus on students from systemically non-dominant identities such as International students, students with disabilities, Asian Pacific Islander Desi American students and Indigenous. Also including undergraduate, professional, graduate, postdoctoral fellows, and domestic students raised in other cultures. The main portfolio of the IE Program Coordinator will be to offer cultural awareness programming to help students develop a sense of belonging on campus. We are seeking an IE Program Coordinator responsible for the coordination, implementation and operations of our office’s mission and vision: to promote (1) academic advancement, (2) belonging and inclusivity, and (3) cultural awareness in both education and practice for our academic community. In addition, the IE Program Coordinator may work in conjunction and collaborate with Vanderbilt campus partners, such as International Student & Scholar Services (ISSS), the Identity Centers, and Student Access Services to further develop effective programming. Some evening and weekend hours are dependent upon activities and events.
The Provost’s Office for Inclusive Excellence (OIE) has as its mission to work in partnership with members of the Provost Office and Vanderbilt's colleges/schools to ensure that we advance the success and affirmation of the Vanderbilt community. The Provost’s Office for Inclusive Excellence oversees and establishes strategic initiatives to promote (1) academic advancement, (2) belonging and inclusivity, and (3) cultural awareness in both education and practice for all students, faculty, and postdoctoral fellows. The Office works to assess the progress of inclusive excellence across all areas of Academic Affairs. The Office works with the Deans’ Diversity Designates to advocate for inclusive excellence across the schools and colleges. The Office serves as an umbrella structure for the Identity Centers (i.e., the Bishop Joseph Johnson Black Cultural Center, the K.C. Potter Center (LGBTQI Life), the Margaret Cuninggim Women’s Center, and the Office of the University Chaplain and Religious Life) to support all students, faculty, and postdoctoral fellows. The office partners with the Office for Equity, Diversity, and Inclusion to provide education to disrupt everyday bias within the processes and practices of the university.
Duties and Responsibilities
OIE Office Responsibilities:
Complete and maintain records of program reviews and evaluations to support and enhance organizational effectiveness.
Provide leadership in documenting, narrating, and identifying trends regarding the experiences of international, disabled and systemically non-dominant students as they matriculate through Vanderbilt.
Prepare reports on OIE work, including the Provost’s annual report on equity, diversity, and inclusion in Academic Affairs
Make updates to the OIE website, social media, and marketing as needed
Provide administrative support for academic and strategic projects as needed
Schedule individual and group meetings as needed
Mentor the Graduate Assistant assigned to the Provost’s Office for Inclusive Excellence.
Represent OIE on college committees.
Strictly honor the confidentiality, privacy and security of student records and other sensitive information according to applicable federal, state and college regulations, policies and procedures.
Perform other duties as assigned.
Serve on divisional committees and working groups to enrich the experience and resources available to staff across the division.
Support training and workshops for faculty and students on topics such as creating inclusive group environments and developing multicultural competence
Collaborate with related offices and initiatives under the Dean of Students
Collaborate with International Students and Scholars Services (ISSS), Global Education Office (GEO), Student Center for Social Justice and Identity (SCSJI), and other offices across campus.
Support the strategic initiatives recommended by the Deans’ Diversity Designates
Develop and maintain relationships with assigned academic departments at Vanderbilt, as well as community constituents.
Facilitate agreements and contracts for speakers, performers, and approved vendors in a timely manner.
Participate in division wide events as needed (Move-In Day, Rites of Spring, Diverse ‘Dores Day, MLK Day, etc.) to support colleagues and ensure these events run smoothly.
Assist with various special events including orientation and cultural programming.
Student Support and Engagement:
Support initiatives that improve the academic success of students, especially in science, technology, engineering, and mathematics (STEM).
Thoroughly document, narrate, and identify trends regarding the experiences of students that are international, persons with a disability, and systemically non-dominant identities as they matriculate through Vanderbilt.
Participate in international and systemically non-dominant student orientation programming, as needed.
Assist students that are international, persons with a disability and systemically non-dominant in integrating to the university community.
Maintain current knowledge regarding campus resources and refer students appropriately.
Provide outreach to students through class presentations, student organization events, and other initiatives. Some initiatives might include evening/weekend commitment
At least two years of relevant experience or comparable time in a graduate degree program is necessary.
Knowledge, familiarity, and experience with a wide range of university administration support and operations is necessary.
Ability to work independently and as part of a team is necessary.
Eagerness to build relationships with students, faculty and staff is necessary.
Excellent oral, written, and strong interpersonal communication skills are necessary.
Strong organizational and planning skills, ability to multi-task and meet deadlines is necessary.
Excellent customer service skills are necessary.
Knowledge of Microsoft Office, including MS Excel and MS Word is necessary.
Ability to work effectively with students and faculty from diverse backgrounds attending a highly selective institution with a broad range of campus groups, departments and organizations is necessary.
Ability to work occasional nights and weekends is necessary.
Self-motivation with a positive and professional approach is necessary.
Experience working with international students is preferred.
Experience working with students with disabilities is preferred.
Interpret and follow detailed international, federal, state, and college rules, procedures and regulations are preferred.
Experience with event planning and event management skills are preferred.
Experience facilitating social justice education programming is preferred.
A good understanding of the complexities within an institution of higher education is preferred.
Comfortable learning new systems and technologies is preferred.
Experience with public speaking, communicating with students, faculty and staff is preferred.
Demonstrated interest in STEM research, international study, creative expression, or community and civic engagement is preferred.
Experience with marketing, branding, social media, Canva, Photoshop, website development and Wordpress is preferred.
Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.