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Vanderbilt University Program Coordinator, Greek Life in Nashville, Tennessee

Program Coordinator, Greek Life (Job Number: 2001028)


The Program Coordinator of the Office of Greek Life (OGL) is part of the Student Engagement and Leadership Cluster, which also includes Student Center for Social Justice and Identity (SCSJI) in the Dean of Students division at Vanderbilt University. The Program Coordinator provides oversight, direction, accountability, and leadership to key operational aspects in OGL and SCSJI supporting and developing students, advising specific Greek governing councils, fraternity/sorority chapters, social justice training and managing student programs. The Vanderbilt Greek community consists of roughly 30 fraternities and sororities, comprising approximately 35% of the student population. There are approximately 30 student organizations directly advised from the Student Center for Social Justice and Identity.

This position reports to the Assistant Director of Greek Life. This staff member will interact with staff, students, parents, national organization representatives, campus partners, faculty, and other internal/external stakeholders regularly. This position may supervise Graduate Assistants.

The Program Coordinator will serve as the primary advisor for the National Pan-Hellenic Council (NPHC) and the Intercultural Greek Council (IGC) and the chapters within their respective council, working to build trust and accomplish tasks, goals, and initiatives alongside student leaders, including the intake/recruitment and new member education processes and all council programming. This person will also work with colleagues in the Student Center for Social Justice and Identity to facilitate training and education around issues of social justice, equity, diversity and inclusion to student organizations and leaders. This staff member will also support and manage key programs, including Greek Member Experience and the Greek Inclusivity Alliance. The Program Coordinator will be a committed member of the team that is focused on professional excellence and strives to facilitate and support the same for colleagues in and outside their team. The Program Coordinator will effectively manage through challenges and opportunities while seeking to understand and learn from their professional experiences.

Candidates are encouraged to apply by Friday, November 27th.

The Vanderbilt Greek community consists of roughly 30 fraternities and sororities, comprising approximately 35% of the student population. OGL is a team of hard working, caring and committed advocates for a fraternity and sorority experience that upholds the values espoused by their organizations and Vanderbilt University. With the support of campus partners, international fraternity and sorority staff, and alumni, we provide opportunities that support student learning and add value to the collegiate experience. Our vision is a community where the fraternity and sorority experience is meaningful for all members and supports Vanderbilt University. We strive to do this through programs that will showcase a well-rounded member experience where members can feel a sense of belonging and become the best version of themselves.

Vanderbilt University leadership has identified diversity, equity, inclusion, and mental health as top priorities for the institution and by extension the offices of the Dean of Students. Candidates must be able to articulate and demonstrate excellence and continued growth in knowledge, awareness, skills, and experience engaging with these priorities in a higher education environment.

Duties and Responsibilities

  • Serve as the primary advisor to all NPHC and IGC chapters to mentor and support students to be successful in their leadership roles and to support chapter and council objectives, initiatives and programs.

  • Develop Greek New Member Orientation to support the onboarding and acclimation of new NPHC and IGC members in chapter leadership.

  • Assist in the management and implementation of the Greek Member Experience (GME) program by promoting and supporting chapter involvement in order to showcase the contributions of our members and chapters.

  • Communicate regularly and effectively with chapter advisors and national organization representatives to ensure proper collaboration for chapter operations and development.

  • Collaborate with the Office of Student Accountability, Community Standards, and Academic Integrity to investigate and adjudicate fraternity and sorority judicial matters.

  • Assist with the logistical details for large scale Greek programs including Greek Awards, Trick-or-Treat with Greeks & Athletes, etc. to ensure events are successful. This includes, but is not limited to securing venues, contacting speakers/facilitators, technical equipment, and other A/V needs, coordinating event work crews, Anchorlink event registration, etc.

  • Develop and implement online resources and social media efforts for office-wide initiatives to educate officers and promote the Greek experience to potential new members through the website and social media.

  • Actively lead and support the Greek Inclusivity Alliance (GIA) through curriculum development and content creation related to diversity, equity and inclusion, including the facilitation, advisement and engagement with participants to help achieve a more culturally competent, inclusive and equitable Greek community.

  • Facilitate training programs for student leaders and organizations that enable personal and organizational development around key issues, including creating inclusive group environments, social justice, and cultural competence.

  • Facilitate culturally relevant educational and social programs to meet the needs and honor the experiences of international and multicultural students in the student leadership and organizational contexts.

  • Regularly meet with students to engage in meaningful conversations to identify potential issues those students might be facing in their leadership roles and as people.

  • Build relationships with campus partners and co-design collaborative educational efforts to impact specific areas of need, including but not limited to hazing, alcohol and drug abuse, mental health, and sexual assault.

  • Contribute to office success plan to ensure alignment with university strategic priorities and objectives.

  • Reform and create policies and procedures to strengthen student organization, chapter and council compliance.

  • Share in financial oversight for the National Pan-Hellenic Council, Intercultural Greek Council, student organizations and other program budgets, including responsibility for the preparation and management of relevant budgets to ensure proper stewardship of university resources.

  • Assess student needs and interests, as well as remain abreast of current trends in the fields of Student Development to provide creative and innovative programs for students to advance the mission and strategic priorities of OGL, SCSJI, and the Dean of Students.

  • Be knowledgeable about the various campus resources to help refer students to the proper office to address needs that go beyond the scope of the office; this may include academic resources, trauma resources, professional development, etc.

  • Shares information and communicates proactively with team members on all team related decisions to ensure effective group dynamics and collaboration for agreed upon outcomes.

  • Attend weekly OGL and SCSJI staff meetings and 1:1 meetings with supervisors in those offices to ensure effective exchange of information and contribute to idea sharing for the benefit of the team and students we serve.

  • Respond to crisis situations involving student organization events to provide support for students and seek information as needed.

  • Facilitate agreements and contracts for speakers, performers, and approved vendors in a timely manner.

  • Complete and maintain records of program reviews and evaluations to support and enhance organizational effectiveness.

  • Serve on divisional committees and working groups to enrich the experience and resources available to staff across the division.

  • Participate in division wide events as needed (Move-In Day, Rites of Spring, Diverse ‘Dores Day, MLK Day, etc.) to support colleagues and ensure these events run smoothly.

  • Maintain an understanding of institutional and departmental financial policies related to areas such as travel, procurement, expense, and time reporting to ensure compliance and proper stewardship of university resources.

  • Demonstrate a willingness to support colleagues across the division in order to encourage the implementation or fulfillment of divisional goals and strategic priorities.

  • A Bachelor’s degree from an accredited institution of higher education is necessary.

  • A Master's Degree is strongly preferred.

  • At least 1 year of relevant professional experience is necessary.

  • Ability to work effectively with students from diverse backgrounds attending a highly selective institution with a broad range of campus groups, departments and organizations is preferred.

  • Ability to function extremely well in a fast-paced office and under pressure is preferred.

  • Excellent decision-making and time management skills are necessary.

  • A strong interest in mentoring, developing, and supervising students are necessary.

  • Experience in conducting research, data collection, and providing data analysis is preferred.

  • Experience in public speaking, communicating with students, faculty, staff, and community members is preferred.

  • Demonstrated organizational skills, scheduling /time management, and various administrative tasks are preferred.

  • Ability to prioritize and multi-task to carry out multiple assignments in a timely manner with minimal supervision is preferred.

  • Ability to utilize and engage in current and new trending technologies and social networking tools is preferred.

  • Strong collaborative and customer service skills are preferred.

  • Strong written and verbal communication skills are preferred.

  • Strong interpersonal/human relations skills including ability to develop and cultivate professional relationships is preferred.

  • Experience with event planning and event management skills are preferred.

Commitment to Equity, Diversity, and Inclusion

At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.

Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.

Primary Location: United States-Tennessee-Nashville

Organization: 30400 - Greek Life

Job: Institutional Affairs Professionals

Vanderbilt University is committed to principles of equal opportunity and affirmative action