Vanderbilt University Payroll Tax Accountant in Nashville, Tennessee

Payroll Tax Accountant (Job Number: 1802010)


This position is responsible for all payroll tax-related tasks, such as payroll tax filings, tax payments, tax table setup in the University’s HR/Payroll system, and employee tax setup. Prepares and manages delivery of W-2 forms, 1042 and 1042S forms, and other related filings. This position includes but is not limited to, government reporting and W-2 reporting compliance. Also responsible for HR/Payroll enterprise system testing as needed to ensure updates and upgrades in payroll software are functioning as anticipated.

Duties and responsibilities

  • Responsible for the preparation ofaccurate and timely payroll tax deposits, including federal as well asmulti-state and local taxes.

  • Answer employee questions regardingpayroll tax inquiries in ways that are responsive to the caller’s needs andcommunicated in user-friendly terms, rather than complex tax language.

  • Create and submit 100% accurate payrolltax payments and quarterly returns (multi-state, federal 941 and 1042) by eachpublished deadline.

  • Assist and backup benefitvendor payment processing in close collaboration with the HR Benefitsdepartment and the Payroll vendor accountant, to ensure accuracy and timeliness.

  • Participate in fiscal and calendar year-endactivities including W-2/W-3 and W-2c/W-3c processing and accurate balancing tothe institution’s general ledger and to 3 rd party tax vendor.

  • Timely and accurately responds toand resolve tax notices when necessary; quickly notifies Payroll management ofany such notices and escalates complex issues that cannot be resolvedindependently.

  • Balances all payroll tax payments to the general ledgerand assists Finance/Accounting with reconciliation questions, to avoidunder- and over-payments.Initiatesjournal entries for Finance approval, to record ledger activity as needed.

  • Works proactively to maintain current knowledge of alltax regulatory changes and tax trends within the industry and at the federalstate, and local levels in which the University has a tax presence.

  • Responsible for the ongoing accurate documentation ofall internal payroll tax procedures and user documents, includingadherence to current record keeping policies and procedures.

  • Documents comprehensive, thorough payroll system testplans and test cases for new updates.

  • Performs validation testing for HR/Payroll system updates;analyze and document all issues discovered during testing and report to appropriatelevels of management.

  • Identify, develop, and implement opportunities forprocess improvements to more efficiently run payroll-related processes orto improve controls and compliance as they relate to payroll tax anddeduction processing and filings.

Profile of an Ideal Candidate

  • Minimum 3 years payroll experience is required.

  • Multi-state taxation andthe taxation of nonresident foreign national employees under taxtreaties is required.

  • Strongworking knowledge of enterprise-wide HR/Payroll systems for a large,complex organization that handles its payroll largely in-house isrequired.

  • Bachelor’sdegree or equivalent professional experience is strongly preferred.

  • Certified PayrollProfessional (CPP) is strong preferred.

  • Proficiency in Excel is required, including theability to run complex pivot tables, V-lookups, and sum-if scenarios.

  • Proficiency in Outlook, Microsoft Word, and othercommon business software is preferred.

About Vanderbilt Benefits

In addition to offering a lively community that encourages learning and celebrates diversity, Vanderbilt University offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses and dependent children. Also, after five years of service, Vanderbilt will pay up to 55% of the tuition for up to three dependent children to earn a bachelor's degree. Learn more about Vanderbilt's benefits at VU Benefits Overview at .

About Vanderbilt University

Vanderbilt is a renowned private institution founded in 1873 and located in the heart of Nashville, Tennessee. The university’s students and faculty frequently cite Nashville and the surrounding area as one of the many perks of being a part of the Vanderbilt community. Vanderbilt University is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity is sought and celebrated. It is a place where employees know they are part of something bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt was recently ranked #2 for “best quality of life” and “great financial aid,” #5 for “best run colleges” and “beautiful campus,” and #6 for both being in a “college city that students love” and having “great campus/city relations.”

Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.

Primary Location: United States-Tennessee-Nashville

Organization: 38600 - Payroll

Job: Fiscal Affairs Professionals

Vanderbilt University is committed to principles of equal opportunity and affirmative action