Vanderbilt University HR Representative II in Nashville, Tennessee

HR Representative II (Job Number: 1801935)

Description

HRRepresentative II – Benefits

Located in Nashville, TN, and operating at a global crossroads of teaching and discovery, Vanderbilt University is a community of individuals who come to work each day with the simple aim of improving the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday.

The HR Representative II will provide support to the Benefits team by performing administrative duties of a complex and confidential nature in support of departmental activities as they pertain to employee benefits, payroll and communications. Key deliverables will include: collaborating and communicating with individuals at all levels within and external to Vanderbilt University; conducting benefit orientation meetings as part of the new faculty and staff onboarding process; taking a key role in the annual open enrollment process, schedule on site meetings, serves as coordinator with the tuition benefit vendor, etc.

Key Responsibilities:

Administrative support:

  • Provides administrative support to thebenefits team which includes but is not limited to: scheduling meetings,calendar management for team, sorting and distributing mail, coordination ofscheduling for new faculty and staff onboarding, etc.

  • Plans, organizes,and manages resources to bring about successful completion of unit projectgoals and objectives.

  • Event planning -determines content/details of event including identifying and bookingfacilities, developing communication plan with internal and external partners,staffing event, acts as day of contact, etc.

  • Performs special projects and other duties asassigned.

Benefits Support:

  • Collaborates with internal human resourcescommunications coordinator to deliver benefits information, update website, andensure presentations are up to date with correct information.

  • Drafts and editsbenefits documents, presentation, and graphic displays.

  • Conducts research and provides supportingdetails for specific situations to benefits team.

  • Supports andguides projects, including research, coordination with campus partners,providing updates and staffing meetings.

  • Monitors webinarsand other professional development opportunities for benefits team.

  • Stays up to dateon legislation that may affect how the university administers benefits tofaculty and staff.

Customerfocus:

  • Assists with the evaluation, assessment andtriage of customers' human resource needs in person, over the phone or viaemail.

  • Helps individuals improve their understandingof the benefit plans and how to access websites, materials and other sources.

  • Interacts and collaborates with individuals atall levels within the organization to provide detailed benefit plan responses,always paying close attention to the tone and content of any communication.

  • Presents benefit information at new stafforientation as scheduled and answers individual’s questions regarding benefitoptions and participation.

Tuition benefit:

  • Servesas coordinator with the tuition benefit vendor.

  • Resolves escalated tuition benefit issues inconcert with internal and external partners.

  • Stays up to date on legislation that mayaffect how the university administers tuition benefits to faculty and staff andsuggests edits to policy as needed.

Requirements:

  • Required Education: Bachelor’s Degree or theequivalent, and one year of experience.

Basic Qualifications

  • Managing highly confidential information,records and files.

  • Proficient in the use of the Microsoft Office– including Outlook, Word, PPT, and Excel

  • Excellent time management skills with theability to multi-task and deal with a high volume of tasks

PreferredExperience:

  • Oracle experience

  • Basic understanding of ERISA, IRC, HIPAA, DOL,etc. is a plus.

About Vanderbilt Benefits

In addition to offering a lively community that encourages learning and celebrates diversity, Vanderbilt University offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses and dependent children. Also, after five years of service, Vanderbilt will pay up to 55% of the tuition for up to three dependent children to earn a bachelor's degree. Learn more about Vanderbilt's benefits at VU BenefitsOverview at https://hr.vanderbilt.edu/benefits/2018-Benefits-Overview_Future-Employees.pdf .

About Vanderbilt University

Vanderbilt is a renowned private institution founded in 1873 and located in the heart of Nashville, Tennessee. The university’s students and faculty frequently cite Nashville and the surrounding area as one of the many perks of being a part of the Vanderbilt community. Vanderbilt University is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity is sought and celebrated. It is a place where employees know they are part of something bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt was recently ranked #2 for “best quality of life” and “great financial aid,” #5 for “best run colleges” and “beautiful campus,” and #6 for both being in a “college city that students love” and having “great campus/city relations.”

Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.

Primary Location: United States-Tennessee-Nashville

Organization: 38200 - Benefits

Job: Administrative / Office Support Supervisors, Leads, and Staff

Vanderbilt University is committed to principles of equal opportunity and affirmative action