Vanderbilt University Facility Renewal Coordinator in Nashville, Tennessee

Facility Renewal Coordinator (Job Number: 1801252)


The Facility Renewal Coordinator is part of the Facilities, Plant Operations, Building Maintenance Department at Vanderbilt University and is a key individual contributor responsible for coordinating the University’s Facility Renewal Process and will be the primary Asset Coordinator for Facilities Plant Operations. This position will work with key stakeholders to present the facility renewal list.

Plant Operations provides facilities support for all construction, renovation, and routine maintenance of University Central space and facilities; housekeeping services for approximately 5.8 million square feet of academic, administrative, residential, and recreational space; grounds care for 330 acres that are a registered arboretum; turf care for athletic fields; and utilities for the University Central and the Medical Center.

Facilities annual budget exceeds $100 million in operating expenses and includes over 400 employees. Facilities manages major capital project expenditures totaling $125 million annually and facility renewal, replacement and large maintenance project expenditures totaling $20 million annually.

Duties andResponsibilities

  • Serve as Primary AssetCoordinator for Facilities Plant Operations

  • Utilize the work managementsystem (AiM) to maintain lists of all assets, such as roofs, HVAC units,etc.

  • Establish a timeline andprocess for validating assets on a periodic basis

  • Coordinate with FacilitiesCampus Planning & Construction to obtain asset additions, deletionsand updates

  • Coordinate with managers whenassets are replaced

  • Determine the method to have anasset associated with every phase of a work order within AiM.

  • Coordinate the Facility RenewalProcess

  • Maintain list of all facilityrenewal projects for each building on campus

  • Coordinate with otherstakeholders to add, edit, and archive projects

  • Meet with stakeholders topresent renewal lists and prioritize based on budget and need

  • Filter and distribute facilityrenewal list as needed


This position does not have supervisory responsibility and reports administratively and functionally to the Preventative Maintenance Manager.

Profile of an IdealCandidate

High school diploma or GED is necessary.

Some college is preferred.

Project management experience is preferred.

Proficient in Microsoft Office products (Excel, Outlook, PowerPoint, Access, and Word) is necessary.

Strong written and verbal communication skills is necessary.

Ability to read and interpret construction documents is necessary.

Understanding of the construction process is strongly preferred.

Basic understanding of Mechanical, Electrical and Plumbing systems and their respective components is strongly preferred.

Construction estimating knowledge is strongly preferred.

About VanderbiltBenefits

In addition to offering a lively community that encourages learning and celebrates diversity, Vanderbilt University offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses and dependent children. Also, after five years of service, Vanderbilt will pay up to 55% of the tuition for up to three dependent children to earn a bachelor's degree. Learn more about Vanderbilt's benefits at VU Benefits Overview at .

About VanderbiltUniversity

Vanderbilt is a renowned private institution founded in 1873 and located in the heart of Nashville, Tennessee. The university’s students and faculty frequently cite Nashville and the surrounding area as one of the many perks of being a part of the Vanderbilt community. Vanderbilt University is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity is sought and celebrated. It is a place where employees know they are part of something bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt was recently ranked #2 for “best quality of life” and “great financial aid,” #5 for “best run colleges” and “beautiful campus,” and #6 for both being in a “college city that students love” and having “great campus/city relations.”

Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.

Primary Location: United States-Tennessee-Nashville

Organization: 37510 - Building Maintenance

Job: Service/Maintenance Staff

Vanderbilt University is committed to principles of equal opportunity and affirmative action