Vanderbilt University Department Education Specialist (School of Nursing) in Nashville, Tennessee

Department Education Specialist (School of Nursing) (Job Number: 1900012)


Position Summary :

The Department Education Specialist is part of the Vanderbilt University School of Nursing and is a key individual contributor responsible for coordination of administrative and operational tasks related to all facets of program management, delivery and evaluation for multiple programs and courses in Brightspace (MSN, DNP and PHD). Our DES’s ensure the 170 faculty’s courses are built by CCNE, ACNM and NLN standards. Also DES’s make sure the faculty understand how Brightspace works so they may assist after hours if needed. With over 800 students at the School of Nursing DES’s make sure courses are set up clearly and quality is at the highest possible standard so students are able to complete their work online whether they are onsite or in other countries around the world.

AboutVanderbilt School of Nursing: (VUSN)

With a history dating back to 1908, Vanderbilt University School of Nursing has a long-standing reputation for excellence in nursing teaching, practice, informatics and research. The school offers graduate level education in the Masters of Science in Nursing, Doctor of Nursing Practice and the Doctor of Philosophy* (*degree awarded thought the Graduate School).

VUSN is a community that welcomes staff, students, faculty and colleagues from many different professional and personal backgrounds. The vast diversity of thought and experience you will find here will not only enrich your work environment, it will also serve as a valuable foundation as you seek and fulfill your professional goals.

Duties andresponsibilities:

Program Scheduling and Calendaring

  • Maintains program calendars, including scheduling administrative/faculty meetings, classroom sessions, and other educational events

  • Maintains, as needed, schedules for student rotations/activities

Support for Educational Program andSessions

  • Makes arrangements for educational sessions, as needed, for space, catering, audio-visual needs, and session hand-outs/props

  • Communicates with attendees regarding various aspects of the program, such as session information, assignments, program requirements, etc.

  • Builds and manages online course/program information in the learning management system (Bright Space, BlueJeans, Skype and Remote Proctor)

Support for Special Events Planningand Execution

  • Makes arrangements, as needed, for space, catering, audio-visual needs, and session hand-outs/props

  • Manages invitations and RSVPs, and maintains current lists of expected attendees

  • Communicates with attendees before and after sessions

  • Makes purchases as needed, in collaboration with Program Manager and staff with purchasing authority

  • Assists with travel planning and reservations, as needed

Support Recruitment to and Admissionof Students

  • Coordinates prospective student recruitment process with other program staff and faculty

  • Coordinates application process, including use of Slate

  • Responds to routine prospective student correspondence/questions

  • Schedules/manages prospective student campus visits and interviews

Program Evaluation/Student Assessment

  • Collects and reports program evaluations and student assessments

  • Assists in maintaining program outcomes database and documentation of program activities

  • Maintains program documentation and data as required by accreditors (CCNE, ACNM, and NLN)

  • Supports program directors in completing reports to accreditation organizations


  • Triages program-shared inboxes, answers inquiries and addresses concerns

  • Maintains websites and social media pages by contacting appropriate personnel

  • Updates program brochures, flyers and other outreach materials as needed

  • Assists with updating programs’ information in the VUSM Catalog annually and communicates interim edits

  • Creates surveys and evaluations in Redcap

Profile of an Ideal Candidate

  • A Bachelor’s degree from an accredited institution of higher education, or equivalent combination of education and experience is preferred

  • Meticulous proofing and experience in program administration and coordination is highly preferred

  • Ability to work in a fast-paced environment is preferred

  • Commitment to continuous program improvement is preferred

  • Established computer skills

  • Self-motivation and the possession of strong interpersonal and communication skills (both written and spoken) are necessary

  • Enthusiasm for working in a collaborative environment with faculty, staff, and students is highly preferred

  • Ability to follow institutional policies at all times and actively engage in continuous quality improvement of all systems and processes is necessary

AboutVanderbilt Benefits

In addition to offering a lively community that encourages learning and celebrates diversity, Vanderbilt University offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses and dependent children. Also, after five years of service, Vanderbilt will pay up to 55% of the tuition for up to three dependent children to earn a bachelor's degree. Learn more about Vanderbilt's benefits at VU Benefits Overview at .

AboutVanderbilt University

Vanderbilt is a renowned private institution founded in 1873 and located in the heart of Nashville, Tennessee. The university’s students and faculty frequently cite Nashville and the surrounding area as one of the many perks of being a part of the Vanderbilt community. Vanderbilt University is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity is sought and celebrated. It is a place where employees know they are part of something bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt was recently ranked #2 for “best quality of life” and “great financial aid,” #5 for “best run colleges” and “beautiful campus,” and #6 for both being in a “college city that students love” and having “great campus/city relations.”

Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.

Primary Location: United States-Tennessee-Nashville

Organization: 19050 - Nursing: Academic Affairs

Job: Technology Tech / Paraprofessional

Vanderbilt University is committed to principles of equal opportunity and affirmative action