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Vanderbilt University DAR Assistant, School of Nursing, School of Medicine, Basic Sciences in Nashville, Tennessee

DAR Assistant, School of Nursing, School of Medicine, Basic Sciences (Job Number: 1900989)


Provide administrative support for the development team supporting the School of Medicine, School of Nursing, and the Basic Sciences; manage daily office operations; handle budgetary and personnel activities; respond to donor needs in consultation with the Associate Dean and other staff. This position reports to the Associate Dean of Development.

The Department of Development and Alumni Relations (DAR) assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals. The Department is responsible for the identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt University’s teaching and research programs.

Key Functions and ExpectedPerformance


  • Compiledata, monitor office budget and maintain current/accurate records

  • Research,resolve and justify any budgetary discrepancies


  • Prioritizemultiple projects based on deadlines

  • Produceweekly gift reports. Send the Dean’s acknowledgement list to the assistant tothe Dean in order for donors to receive thank you letters signed by the Dean

  • Conductresearch assignments on prospects to include Advance profiles; summarizefindings

  • Assistwith events, communication efforts, and stewardship activities

  • Sendclass notes to the assistant to the Dean in order for alumni to receive congratulations,condolences, etc.

  • Assistwith proofing documents.


  • Provideadministrative support to development and alumni relations staff members

  • Assistwith travel planning and scheduling appointments as needed

  • Compiletravel packets for each development officer consisting of itinerary, reportsand necessary paperwork

  • Providecustomer service to prospects, donors, faculty, and staff

  • Processexpense requests for development and alumni relations staff

  • Maintaindetailed working knowledge of Microsoft Office applications

  • Assistwith some logistics for the planning of events.

  • Maintainoffice files

  • Handledata entry as directed and file contact reports

  • Recordand submit all checks/cash received

  • Keeptrack of all bio updates (including all returned mail, alumni updates, andupdates found by DAR staff)

  • Receiveall incoming calls and handle various inquiries.

  • Performother duties as assigned

Educationand Certifications

  • Highschool graduate and one year of relevant experience, or the equivalent, isrequired

Experience and Skills

  • Bachelor’sdegree is preferred

  • Advancedproficiency with Microsoft Word, Excel, Outlook and PowerPoint

  • Preferone or more years of administrative experience

  • Stronginterpersonal and phone skills

  • Abilityto perform and manage multiple projects on a regular basis

  • Effectiveoral and written communications skills

  • Strongtime management and organizational skills

  • Abilityto work independently and as part of a team

  • Someevening/weekend work as needed.

About Vanderbilt University

Vanderbilt University, located in Nashville, Tennessee, is a top-15 private research university offering a full range of undergraduate, graduate and professional degrees. Vanderbilt is situated on a 330-acre campus near the thriving city center, serving more than 12,000 students and employing almost 7,000 faculty and staff. The university’s students, staff, and faculty frequently cite Nashville and the surrounding area as one of the many perks of being a part of the Vanderbilt community. Vanderbilt University is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity is sought and celebrated. Vanderbilt was recently named as one of “America’s Best Large Employers” and the top employer in Tennessee and the Nashville metropolitan area in 2019 (Forbes).

About Vanderbilt Benefits

Vanderbilt University offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses, and dependent children.

Commitment to Equity, Diversity andInclusion

Vanderbilt University is committed to achieving the goal of a diverse and inclusive academic community of faculty, staff, and students. We seek individuals who are committed to this goal and our campus values.


Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.

Primary Location: United States-Tennessee-Nashville

Organization: 42312 - Development Teams

Job: Administrative / Office Support Supervisors, Leads, and Staff

Vanderbilt University is committed to principles of equal opportunity and affirmative action