Vanderbilt University DAR Assistant, School of Nursing, School of Medicine, Basic Sciences in Nashville, Tennessee
DAR Assistant, School of Nursing, School of Medicine, Basic Sciences (Job Number: 1900989)
Provide administrative support for the development team supporting the School of Medicine, School of Nursing, and the Basic Sciences; manage daily office operations; handle budgetary and personnel activities; respond to donor needs in consultation with the Associate Dean and other staff. This position reports to the Associate Dean of Development.
The Department of Development and Alumni Relations (DAR) assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals. The Department is responsible for the identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt University’s teaching and research programs.
Key Functions and ExpectedPerformance
Compiledata, monitor office budget and maintain current/accurate records
Research,resolve and justify any budgetary discrepancies
Prioritizemultiple projects based on deadlines
Produceweekly gift reports. Send the Dean’s acknowledgement list to the assistant tothe Dean in order for donors to receive thank you letters signed by the Dean
Conductresearch assignments on prospects to include Advance profiles; summarizefindings
Assistwith events, communication efforts, and stewardship activities
Sendclass notes to the assistant to the Dean in order for alumni to receive congratulations,condolences, etc.
Assistwith proofing documents.
Provideadministrative support to development and alumni relations staff members
Assistwith travel planning and scheduling appointments as needed
Compiletravel packets for each development officer consisting of itinerary, reportsand necessary paperwork
Providecustomer service to prospects, donors, faculty, and staff
Processexpense requests for development and alumni relations staff
Maintaindetailed working knowledge of Microsoft Office applications
Assistwith some logistics for the planning of events.
Handledata entry as directed and file contact reports
Recordand submit all checks/cash received
Keeptrack of all bio updates (including all returned mail, alumni updates, andupdates found by DAR staff)
Receiveall incoming calls and handle various inquiries.
Performother duties as assigned
- Highschool graduate and one year of relevant experience, or the equivalent, isrequired
Experience and Skills
Bachelor’sdegree is preferred
Advancedproficiency with Microsoft Word, Excel, Outlook and PowerPoint
Preferone or more years of administrative experience
Stronginterpersonal and phone skills
Abilityto perform and manage multiple projects on a regular basis
Effectiveoral and written communications skills
Strongtime management and organizational skills
Abilityto work independently and as part of a team
Someevening/weekend work as needed.
About Vanderbilt University
Vanderbilt University, located in Nashville, Tennessee, is a top-15 private research university offering a full range of undergraduate, graduate and professional degrees. Vanderbilt is situated on a 330-acre campus near the thriving city center, serving more than 12,000 students and employing almost 7,000 faculty and staff. The university’s students, staff, and faculty frequently cite Nashville and the surrounding area as one of the many perks of being a part of the Vanderbilt community. Vanderbilt University is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity is sought and celebrated. Vanderbilt was recently named as one of “America’s Best Large Employers” and the top employer in Tennessee and the Nashville metropolitan area in 2019 (Forbes).
About Vanderbilt Benefits
Vanderbilt University offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses, and dependent children.
Commitment to Equity, Diversity andInclusion
Vanderbilt University is committed to achieving the goal of a diverse and inclusive academic community of faculty, staff, and students. We seek individuals who are committed to this goal and our campus values.
Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.
Primary Location: United States-Tennessee-Nashville
Organization: 42312 - Development Teams
Job: Administrative / Office Support Supervisors, Leads, and Staff
Vanderbilt University is committed to principles of equal opportunity and affirmative action