Vanderbilt University DAR Assistant, Owen (2 positions) in Nashville, Tennessee
DAR Assistant, Owen (2 positions) (Job Number: 1802058)
The Department of Development and Alumni Relations (DAR) assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals. The Department is responsible for the identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt University’s teaching and research programs.
The DAR Assistant position will support the Owen Graduate School of Management (OGSM) development team. Manage work-flow for the Associate Dean of Development, Director of Development, and the Associate Director of Leadership Annual Giving Development and Alumni Relations for the Owen Graduate School of Management (OGSM).
Key Functions andExpected Performance:
Assist withtravel arrangements, including hotel accommodations, flight and rentalreservations, preparing research packets, itineraries and solicitationinformation for Development Officers to take on the road
Prepareprospect briefings for Development Officers and Deans on leadership visits
ProcessUniversity forms including check requests, travel reimbursements, andprocurement records
Assist withmaintenance of prospect and donor records in the Advance database
Maintainupdated prospect research and present current standings of pledges, giftsand bequests in Advance database.
Manageprospect changes, and transfers in Advance
Conductresearch on new prospect regions and territories for Development Officers
Process giftagreements for new pledges and pledge payments
Collaboratewith other DAR Assistant on projects as necessary
Answer themain telephone line for the OGSM Development Office and take detailedmessages
Retrieve anddeliver all mail to the OGSM staff
Assist theStewardship staff of OGSM on projects as needed
Extractweekly gift data and create thank you letters for Dean and AssociateDean
Managemonthly donor birthday cards process
Reconcilemonthly OGSM DAR budget and coordinate with DAR budget office whennecessary
Providesupport for OGSM Alumni Board and when necessary Board of Visitors
Serve as theevent coordinator for donor campus visits
Major Gift Pipeline
The DAR Assistant is responsible for facilitating the fiscal year major gift pipeline. This information is assembled, updated, and presented on a monthly basis.
Facilitatemonthly major gift pipeline for monthly meeting
Coordinatewith Development Officers to monitor stages of major gift prospectsthrough monthly stage-aging reports and monthly snapshots of departmentprogress
The DAR Assistant serves as a liaison between the OGSM Development Office and OGSM faculty leadership to develop strong and consistent lines of communication. The program enables development officers to have an insider perspective on what is going on within OGSM.
Planning,maintenance, and template for liaison meetings
Update staffon liaison departments at monthly pipeline meetings
Othercorrespondence and projects as needed
AssistDevelopment Officers with biannual solicitations
Attendfiscal year-end meetings with Deans and Directors and track changes inAdvance
AssistDevelopment Officers with individual progress on fiscal year gifts
AssistAssociate Dean with special projects as needed
AssistDevelopment Coordinator with preparations for OGSM events as needed
This position reports administratively and functionally to the Associate Dean of Development, OGSM.
Profile of an Ideal Candidate
HighSchool graduate or GED, with a minimum of one year of administrativeexperience, or the equivalent, is required. However, a bachelor’s degree is preferred
Advancedproficiency with Microsoft Word, Excel, Outlook
Stronginterpersonal and phone skills
Abilityto perform and manage multiple projects on a regular basis
Effectiveoral and written communications skills
Strongtime management, organizational skills and project management skills
Valuesthe importance of equity as an organizational operating principle and iscommitted to equity, diversity, and inclusion
About Vanderbilt Benefits
In addition to offering a lively community that encourages learning and celebrates diversity, Vanderbilt University offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses and dependent children. Also, after five years of service, Vanderbilt will pay up to 55% of the tuition for up to three dependent children to earn a bachelor's degree. Learn more about Vanderbilt's benefits at VU Benefits Overview at https://hr.vanderbilt.edu/benefits/2018-Benefits-Overview_Future-Employees.pdf .
About Vanderbilt University
Vanderbilt is a renowned private institution founded in 1873 and located in the heart of Nashville, Tennessee. The university’s students and faculty frequently cite Nashville and the surrounding area as one of the many perks of being a part of the Vanderbilt community. Vanderbilt University is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity is sought and celebrated. It is a place where employees know they are part of something bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt was recently ranked #2 for “best quality of life” and “great financial aid,” #5 for “best run colleges” and “beautiful campus,” and #6 for both being in a “college city that students love” and having “great campus/city relations.”
Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.
Primary Location: United States-Tennessee-Nashville
Organization: 42312 - Development Teams
Job: Administrative / Office Support Supervisors, Leads, and Staff
Vanderbilt University is committed to principles of equal opportunity and affirmative action