Vanderbilt University DAR Assistant, Owen (2 positions) in Nashville, Tennessee

DAR Assistant, Owen (2 positions) (Job Number: 1802058)


The Department of Development and Alumni Relations (DAR) assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals. The Department is responsible for the identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt University’s teaching and research programs.

The DAR Assistant position will support the Owen Graduate School of Management (OGSM) development team. Manage work-flow for the Associate Dean of Development, Director of Development, and the Associate Director of Leadership Annual Giving Development and Alumni Relations for the Owen Graduate School of Management (OGSM).

Key Functions andExpected Performance:

Manage work-flow

  • Assist withtravel arrangements, including hotel accommodations, flight and rentalreservations, preparing research packets, itineraries and solicitationinformation for Development Officers to take on the road

  • Prepareprospect briefings for Development Officers and Deans on leadership visits

  • ProcessUniversity forms including check requests, travel reimbursements, andprocurement records

  • Assist withmaintenance of prospect and donor records in the Advance database

  • Maintainupdated prospect research and present current standings of pledges, giftsand bequests in Advance database.

  • Manageprospect changes, and transfers in Advance

  • Conductresearch on new prospect regions and territories for Development Officers

  • Process giftagreements for new pledges and pledge payments

  • Collaboratewith other DAR Assistant on projects as necessary

  • Answer themain telephone line for the OGSM Development Office and take detailedmessages

  • Retrieve anddeliver all mail to the OGSM staff

  • Assist theStewardship staff of OGSM on projects as needed

  • Extractweekly gift data and create thank you letters for Dean and AssociateDean

  • Managemonthly donor birthday cards process

  • Reconcilemonthly OGSM DAR budget and coordinate with DAR budget office whennecessary

  • Providesupport for OGSM Alumni Board and when necessary Board of Visitors

  • Serve as theevent coordinator for donor campus visits

Project Management:

Major Gift Pipeline

The DAR Assistant is responsible for facilitating the fiscal year major gift pipeline. This information is assembled, updated, and presented on a monthly basis.

  • Facilitatemonthly major gift pipeline for monthly meeting

  • Coordinatewith Development Officers to monitor stages of major gift prospectsthrough monthly stage-aging reports and monthly snapshots of departmentprogress

Liaison Program

The DAR Assistant serves as a liaison between the OGSM Development Office and OGSM faculty leadership to develop strong and consistent lines of communication. The program enables development officers to have an insider perspective on what is going on within OGSM.

  • Planning,maintenance, and template for liaison meetings

  • Update staffon liaison departments at monthly pipeline meetings

  • Othercorrespondence and projects as needed


  • AssistDevelopment Officers with biannual solicitations

  • Attendfiscal year-end meetings with Deans and Directors and track changes inAdvance

  • AssistDevelopment Officers with individual progress on fiscal year gifts

Other Projects:

  • AssistAssociate Dean with special projects as needed

  • AssistDevelopment Coordinator with preparations for OGSM events as needed

SupervisoryRelationships :

This position reports administratively and functionally to the Associate Dean of Development, OGSM.

Profile of an Ideal Candidate

  • HighSchool graduate or GED, with a minimum of one year of administrativeexperience, or the equivalent, is required. However, a bachelor’s degree is preferred

  • Advancedproficiency with Microsoft Word, Excel, Outlook

  • Stronginterpersonal and phone skills

  • Abilityto perform and manage multiple projects on a regular basis

  • Effectiveoral and written communications skills

  • Strongtime management, organizational skills and project management skills

  • Valuesthe importance of equity as an organizational operating principle and iscommitted to equity, diversity, and inclusion

About Vanderbilt Benefits

In addition to offering a lively community that encourages learning and celebrates diversity, Vanderbilt University offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses and dependent children. Also, after five years of service, Vanderbilt will pay up to 55% of the tuition for up to three dependent children to earn a bachelor's degree. Learn more about Vanderbilt's benefits at VU Benefits Overview at .

About Vanderbilt University

Vanderbilt is a renowned private institution founded in 1873 and located in the heart of Nashville, Tennessee. The university’s students and faculty frequently cite Nashville and the surrounding area as one of the many perks of being a part of the Vanderbilt community. Vanderbilt University is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity is sought and celebrated. It is a place where employees know they are part of something bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt was recently ranked #2 for “best quality of life” and “great financial aid,” #5 for “best run colleges” and “beautiful campus,” and #6 for both being in a “college city that students love” and having “great campus/city relations.”


Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.

Primary Location: United States-Tennessee-Nashville

Organization: 42312 - Development Teams

Job: Administrative / Office Support Supervisors, Leads, and Staff

Vanderbilt University is committed to principles of equal opportunity and affirmative action