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Vanderbilt University Assistant Director of Finance in Nashville, Tennessee

Assistant Director of Finance (Job Number: 1901243)

Description

The AssistantDirector of Finance is part of the Public Safety department andthe Finance department at Vanderbilt University and is a leaderresponsible for theVanderbilt University Public Safety (VUPS)finance function including daily operations,developing financial models for variousoperational scenarios, developing financialforecasts, and preparingannual and long-range operating and capital budgets.In addition, the AssistantDirector ensures thatarea facilities are inoptimal condition and that a collegial environment supports the research, teaching,and service mission of Vanderbilt. Reportingdirectly to the Sr. Director for Finance,who in turn reports to theAssociate Vice Chancellor for Finance thisposition often collaborateswith other department directors,the university’s centralfinance office and other business leadersacross campus. This position will also work with external businesspartners on matters related tothe university’s Public Safetydepartment.

Vanderbilt University Public Safety comes under the charge of the Office of the Associate Vice Chancellor / Chief of Police for the Division of Administration. Vanderbilt University Public Safety is a campus-wide operation comprising Parking and Police functions. It has a $30 million annual operating budget and is led by the Associate Vice Chancellor / Chief Public Safety Officer within the Division of Administration (D of A). The Public Safety Department includes a staff over 300 people and is organized into three Divisions: Administration, Operations, and Auxiliary Services. The Department employs commissioned officers, non-academy trained officers for security-related functions, and administrative personnel.

Key Functions andExpected Performance

StrategicPlanning and Management

  • Servesas the primary business advisor and Financeliaison to theAssociate Vice Chancellor (AVC) and ChiefPublic Safety Officer.

  • As a member ofthe AVC’s executive leadership team, provides counseland oversees implementation of all operational and administrative activitiesthat support VUPS.

  • Activelypartners and closely collaborates with key constituents toleverage opportunities and goals.

  • Promotes a unified view of Vanderbilt University’s interestsand aligns all departments to work towardcommon financial goals.

  • Leveragesdata to support decisionsand to produce, organize, and present information to succinctly and effectively articulate the missionof VUPS while recognizingthe broader University strategy.

  • Promotes and enhances the activitiesand effectivenessof administrativeandoperational staff withinthe department.

FinancialOversight

  • Develops the VUPS financialstrategy, including planning, forecasts,budgets, and capital management that focus on attaining and sustaining long-term financial equilibrium in collaboration with the AVCand senior leadership.

  • Developsmodels that respond to new financial or operational circumstances and provides insightful analysis of financialresults and forecasts that allow forinformed decision-making and resourcemaximization.

  • Develops long range forecasts andbusiness plans tomodel the financial impact of proposed programs, projects, and new initiatives.

  • Interprets and tests informationprovided by others and advises how theinformation or request aligns or differswith VUPS strategies and financial plans

  • Advocates for good managementpractices and is responsiblefor implementing and maintaining effective internal controlsfor fiscal activities throughout VUPS.

  • Assistsin cultivating a culturewhere staff understand theirindividual fiduciary roles and responsibilities, communicate effectively, andhave confidence in their ability to problem-solve.

  • Manages grantsand contracts,including a recently secured three-year, federal grantthrough the Congestion Mitigation and Air Quality (CMAQ) Improvement Program for the University’snewmobility strategy, MoveVU.

  • Managesthe calculations, rate-setting activities, and reconciliations related to service levelagreements (SLAs) with the Vanderbilt University Medical Center(VUMC).

Operational Oversight

  • Designs,establishes and maintainsan administrative organizational structure toeffectively and efficiently accomplish VUPS andUniversity goals and objectives while appropriately segregating duties and mitigatingrisk.

  • Serves as a major point of contactand catalyst for problem resolution.

  • Servesas an ambassador for VUPS on appropriate University committees,provides insightful and diplomatic feedback to the committees, and communicates updates to VUPSandother constituents within the University.

  • Advances the currentlevel of organizationalsophistication around financial planning.

Human Resources Management

  • Works withsenior administrative and academic leadershipto determine appropriate staffing levels; develop and implement metrics tosupport staffing recommendations.

  • Communicates openly with staffand administration; buildscohesive relationships acrossVUPS and the University to ensure alignment withVUPS and institutional goals and optimal utilization of VUPS resources.

  • Provides,and expects at all times,a service orientationwith high standards of performance;regularly solicits feedbackfromall stakeholders.

  • Develops yearly personnel goals reflectingindividual needs and departmentalpriorities that reflectindividual responsibility for goal achievement.

  • Assesses, evaluates, and documentsstaff performance continually, emphasizing career development and aligning staff members’strengths with responsibilities.

  • Recruits, develops, and retains high-performingbusiness and administrative professionals.

Continuous QualityImprovement

  • Continually assesses processes, staffing,and systems to identifyopportunities for improvementand streamlining.

  • Meets or exceedsall professional, governmental, and regulatory standards.

  • Regularly facilitates benchmarking of theParking and Police businesses againstthe local marketandother higher education institutions.

  • Facilitates and successfully implements changes whereneeded through coaching and effective role modeling.

  • Seamlessly integrates innovative programs and projectsthat contribute to stakeholdersatisfaction and budgetary goalsincluding conducting accurate, on-goingassessment and evaluationof the effectiveness of such programs.

SupervisoryRelationships

This position does have supervisory responsibility over the Budget Unit Supervisor and the Accounting Assistant. This position reports administratively and functionally to the Sr. Director of Finance.

Educationand Certifications

  • Bachelor'sdegreefrom an accredited institution is required.

  • CPAor Master’s degree in Business Administrationor related discipline is preferred.

Experience and Skills

  • At least 5years of experiencedirectly relatedtothe duties and responsibilities specifiedisrequired.

  • Demonstratedfinancial expertise; strong technical knowledge and skills; broad and thorough knowledgeof GAAP, not-for-profit accounting, budgeting, forecasting, and analysis; understanding of both federal andstate statutes and regulationsrelated to finances andaccounting is strongly preferred.

  • Ability to effectivelydistill complex data to essentialelements is required.

  • Attentiveto detail whilenever losing sight of the high-level, strategicdirection and impact andthe ability to considerthe sensitivity andcomplexity of the campuscommunity is required.

  • Demonstratedeffectiveness in interpersonal and communication skills - honest, direct, and willing to discuss complex topics or provide difficultfeedback is required.

  • Previousmanagement/supervisor experience is strongly preferred.

  • Previousexperienceworkingin an academicsetting is preferred.

  • Ability to maintain balance amongst numerous,different constituents and communicatewith a wide range ofaudiences isrequired.

  • Ability to manage multiple projects anddeadlines is required.

  • Flexibility in dealing with changesin approach and/or deliverables is required.

  • Ability to work independentlywhile providing appropriate work status updates is required.

  • Ability to acceptfeedback as an opportunity for development, not as a criticism isrequired.

  • Demonstratedcapacity to develop the talents andexpertise of staff so thatthey can assume expanded responsibilities;proven ability to recruitand retain well-qualified, high-performing professionals isrequired.

  • Ability to move the organizationforward even inthe face of ambiguity and complexity is required.

  • Demonstratedreliability, creativity, and change-managementskills is preferred.

  • Experience using Oracle ERP and HCMsystems is preferred.

  • Experiencein Microsoftsoftware and use ofdatabases is strongly preferred.

  • Ability to maintain apositive, problem-solving attitude inthe face of adversity is required.

  • Relentless curiosity and willingnessto get the best answerto challenging questions is required.

  • Strategic planning skills is required.

  • with a wide range of individuals and constituencies ina diverse community isrequired.

About Vanderbilt Benefits

Vanderbilt University offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses, and dependent children.

Commitment to Equity, Diversity andInclusion

Vanderbilt University is committed to achieving the goal of a diverse and inclusive academic community of faculty, staff, and students. We seek individuals who are committed to this goal and our campus values.

Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.

Primary Location: United States-Tennessee-Nashville

Organization: 44200 - Financial Operations and Planning

Job: Fiscal Affairs Professionals

Vanderbilt University is committed to principles of equal opportunity and affirmative action

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