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Vanderbilt University Assistant Director, Financial Reporting in Nashville, Tennessee

Assistant Director, Financial Reporting (Job Number: 1900323)


The Assistant Director of Financial Reporting is responsible for oversight and management of the university’s reporting process for the annual (GAAP) external financial report (EFR), internal quarterly financial report (QFR), and related briefing materials for executive management and the Board of Trust. This individual will serve as a key technical accounting resource for individuals throughout the organization and will be the primary point of contact for the annual external audit. The Assistant Director of Financial Reporting will also be responsible for ongoing compliance activities including developing, maintaining, and communicating financial accounting policies, and serving as the point of contact with Audit, Risk, and Advisory Services (ARAS) for reporting matters.

The Financial Reporting team supports the university in the areas of financial reporting and analysis while providing technical accounting resources to the departments as well as executive management. They collaborate with the accounting team and supervise the financial reporting process for the university in order to assure effective financial reporting and compliance with all financial regulations and university policies and procedures.

Duties and Responsibilities

  • Serve as a keytechnical accounting resource for the university. Responsible for interpretationand implementation of all accounting and reporting guidance, includingpresentation to executive management and coordination with the externalauditors. Responsible for determination and documentation of impact analysis ofimplementation of newly issued guidance.

  • Oversee the quarterlyand annual financial reporting processes including the preparation/review ofreporting journal entries to ensure compliance with GAAP, detailed review offinancial statements, related footnotes, and supplementary information, andpreparation of footnotes and financial statement disclosures for complexmatters within the external financial report (EFR). Also responsible forcoordination of efforts for reporting deliverables obtained from other businessareas and oversight of the annual financial report production and publication.Ensure the completion of all deliverables within tight timelines, maintainingthe highest quality, reliability and accuracy.

  • Responsible for thecompilation and review of materials for executive management and the Board ofTrust including PowerPoint presentations and briefing memos. Also responsiblefor coordinating and leading quarterly close meetings with management.

  • Serve as the primarypoint of contact for the external auditors during the annual financialstatement audit. Ensure accurate information is provided in a timely manner andany issues are resolved timely.

  • Prepare analyticalmaterials, including summary analysis of financial performance (e.g. managementdiscussion and analysis (MD&A) in external financial report) and briefingmemos for significant reporting events.

  • Review of journalentries on a monthly basis, particularly during the GL close period.Additionally, during quarters and year-end, assist Accounting team withassessment of completeness ofjournalentries necessary to ensure financial statement compliance with GAAP.

  • Responsible for thedevelopment, maintenance and communication of the university’s financialreporting policies and internal control documentation.

  • Supervise and mentorfinancial reporting and accounting staff, identifying opportunities forprofessional development and providing real-time feedback.

  • Prepare tax schedulesand supporting workpapers for the finance-related schedules of the university’sForm 990 in partnership with the Tax department.

  • Prepare annualfinancial surveys for external institutions such as IPEDS (IntegratedPostsecondary Education Data System) and Cambridge Financial Indicators survey.

  • Serve as a liaison withAudit, Risk, and Advisory Services for reporting topics to foster continuousimprovement and ensure issue resolution. Additionally, manage any institutionalrisk assessments efforts related to financial reporting.

  • Build relationshipsacross the institution, serving as an accounting and reporting resource todecentralized members of Finance.

  • Assist in preparationand review of ad hoc requests for financial information from variousdepartments and executive management.

Profile of an Ideal Candidate

  • A Bachelor’s degree with an emphasis in accounting or finance is from an accredited institution of higher education is necessary.

  • CPA or MACC/MBA ispreferred.

  • At least seven years ofrelevant financial reporting/accounting experience is necessary.

  • Skill in advancedExcel, Word, and PowerPoint applications is necessary.

  • Time management skillsand the ability to work well in a team environment is necessary.

  • Proven detail-orientedwork style in collaboration with effective written and verbal communicationskills is necessary.

  • Vanderbilt Experienceor experience in higher education with focus on financial reporting ispreferred.

  • Public AccountingExperience is preferred.

  • Experience in aninternal service delivery role is preferred.

  • An active understandingof current and emerging accounting and reporting requirements for large privatehigher education institutions is preferred.

  • Experience facilitatingexternal audits, including coordination with both the external audit firm andinternal personnel to ensure timely completion of all deliverables ispreferred.

  • Advanced understandingof Enterprise Resource Planning (ERP) systems and General Ledgers is preferred.

  • Ability to build andmaintain effective working relationships with a range of people, understandingtheir needs and goals is preferred.

  • Ability to workco-operatively with others as part of a team, as opposed to working separatelyor competitively, is preferred.

  • Openness to change,adaptability, and the ability to work effectively in a variety of situations,with individuals or groups is preferred.

  • Ability to understandand appreciate different and opposing perspectives on an issue is preferred.

  • Strong interpersonalskills and the ability to develop and maintain relationships with keystakeholders is preferred.

About Vanderbilt University

Vanderbilt University, located in Nashville, Tennessee, is a top-15 private research university offering a full range of undergraduate, graduate and professional degrees. Vanderbilt is situated on a 330-acre campus near the thriving city center, serving more than 12,000 students and employing almost 7,000 faculty and staff. The university’s students, staff, and faculty frequently cite Nashville and the surrounding area as one of the many perks of being a part of the Vanderbilt community. Vanderbilt University is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity is sought and celebrated. Vanderbilt was recently named as one of “America’s Best Large Employers” and the top employer in Tennessee and the Nashville metropolitan area in 2019 (Forbes).

About Vanderbilt Benefits

Vanderbilt University offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses, and dependent children.

Commitment to Equity, Diversity andInclusion

Vanderbilt University is committed to achieving the goal of a diverse and inclusive academic community of faculty, staff, and students. We seek individuals who are committed to this goal and our campus values.

Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.

Primary Location: United States-Tennessee-Nashville

Organization: 44410 - Accounting and Tax

Job: Fiscal Affairs Professionals

Vanderbilt University is committed to principles of equal opportunity and affirmative action