Vanderbilt University Administrative Officer (School of Nursing) in Nashville, Tennessee

Administrative Officer (School of Nursing) (Job Number: 1900158)


The Administrative Officer is a key member of the School of Nursing’s Center for Research Development and Scholarship. The position is responsible for management of grant pre-award processes related to a diverse research portfolio that consists of Federal, non-Federal, sub-awards, contracts (domestic and foreign), clinical studies and trials. The Center for Research supports many activities related to pre-award and post-ward grant submission and other scholarship activities. In addition, the Center serves as the main section for which tenure-track faculty are appointed and receive mentorship.

With a history dating back to 1908, Vanderbilt University School of Nursing has a long-standing reputation for excellence in nursing teaching, practice, informatics and research. The school offers graduate level education in the Masters of Science in Nursing, Doctor of Nursing Practice and the Doctor of Philosophy* (*degree awarded through the Graduate School).

VUSN is a community that welcomes staff, students, faculty and colleagues from many different professional and personal backgrounds. The vast diversity of thought and experience you will find here will not only enrich your work environment, it will also serve as a valuable foundation as you seek and fulfill your professional goals.

Independently manages pre-award process.

  • Assists faculty in budget developmentand preparation.

  • Independently build budgets for new, renewal and continuation of grantand sub awards.

  • Assists with overall assembling grant proposals, subawards and contracts.

  • Ensures all grants submission are compliant withsponsor and VU guidelines.

  • Assist faculty will all aspects of grant assembly and preparation, such asbio sketches, other support and budget justification.

  • Develops, keeps current and makes available to faculty boiler templatesfor: bio sketches, team management figure/structure, timelines etc.

  • Complete management and oversight of Grant Submission Calendar.Multiple submissions each month must be prioritized and executed responsiblyand accurately.

  • Full ownership andresponsibility for Contracts and SubcontractsProcessing, Execution, Management, and Oversightof FDP templates, PSA’s,SBA’s, and other types of External as well as Internal Agreements.

  • The AOR will establish a system for processing, tracking, and executingincoming and outgoing subcontracts for the center. This will include developinga plan to keep track of all subcontracts as well as all invoices paid out orfundsreceived. Prior experience with the VUMC and VU Contracts and subcontractsprocesses and management is preferred.

  • Budgetary responsibility includes: Analyze budgetary data, verify figures,and develop budget proposals; recommend allocation of budgetary funds. Fullresponsibility for planning, forecasting, andfinal approval of grants and contracts budgets.

  • Assist with monitoring projections, forecast, and expenditures againstbudget; prepare necessary documentation for supervisory review/approval;tabulate budgetary data, calculate figures, and check for accuracy.

  • Have a solid understanding of the requirements and guidelines that mustbe followed for research compliance due to theimplementation of Uniform Guidance, 2 CFR 200.

  • The AOR will assist with various research compliance tasks andcoordinate efforts with the Regulatory and Financial Manager within the Schoolof Nursing.

  • Ability to interact with other departments, agencies, colleagues, and peersto facilitate the development, submission, andadministration of grant proposals,contracts, and subcontracts. Good communication and interpersonal skill.

  • Interest in and ability to train staff members in regard to all facets of Pre-and Post-Award Research Administration.

Works with theAssociate Dean for research and assists faculty with theidentification of federal and non-federal grant opportunities.

  • Weekly, reviews NIH, HRSA and other databases (e.g. SPIN) for potentialfunding opportunities and notifies faculty.

  • Attends seminars, webinars or other VU/VUMC events related to grant funding opportunities or changes in grant submission processes.

Profile of an Ideal Candidate

  • A Bachelor’s degree from an accredited institution of highereducation (or equivalent) is necessary.

  • A Master's degree from anaccredited institution of higher education is preferred.

  • At least five years of directly related experience is preferred

  • Excellent accounting and computer skills are necessary.

  • Demonstrated knowledge of and experience using various VU/VUMCsystems (e.g. Coeus, DMS, Business objects, ePAc, One Card,eProcurement, Concur NIH ASSIT etc.) is necessary

  • Knowledge of MS Outlook, Excel, GoogleDocs, development of flowcharts, and Word tables is necessary.

  • Strong organizational and project management skills are necessary.

  • Ability to handle multiple projects and deadlines is necessary.

  • Ability to function in a team-oriented environment is necessary.

  • Ability to take responsibility for self, actions andresults is necessary.

  • Excellent oral and written Communications skills are necessary.

About Vanderbilt Benefits

Vanderbilt University offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses, and dependent children.

About Vanderbilt University

Vanderbilt University, located in Nashville, Tennessee, is a top-15 private research university offering a full range of undergraduate, graduate and professional degrees. Vanderbilt is situated on a 330-acre campus near the thriving city center, serving more than 12,000 students and employing almost 7,000 faculty and staff. The university’s students, staff, and faculty frequently cite Nashville and the surrounding area as one of the many perks of being a part of the Vanderbilt community. Vanderbilt University is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity is sought and celebrated. Vanderbilt was recently named as one of “America’s Best Large Employers” and the top employer in Tennessee and the Nashville metropolitan area in 2018 (Forbes).

Commitment to Equity, Diversity and Inclusion

Vanderbilt University is committed to achieving the goal of a diverse and inclusive academic community of faculty, staff, and students. We seek individuals who are committed to this goal and our campus values.

Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply

Primary Location: United States-Tennessee-Nashville

Organization: 19710 - Center for Research and Scholarly Development

Job: Fiscal Affairs Professionals

Vanderbilt University is committed to principles of equal opportunity and affirmative action

© Vanderbilt University · Nashville, Tennessee 37240