Vanderbilt University Administrative Manager (School of Nursing) in Nashville, Tennessee

Administrative Manager (School of Nursing) (Job Number: 1900137)


The Administrative Manager provides administrative support to the Senior Associate Dean in the School of Nursing and/or work unit. Serves as a primary resource for the daily operation of the work unit to faculty, staff, and students. Independently manages programs and/or activities for the work unit by serving as a liaison with internal/external groups, maintaining workflow processes and maintaining external materials and website, related to the program. In collaboration with the Center Financial Unit manager, manages financial activities of the work unit, to include monitoring expenditures, researching discrepancies, and making projections/recommendations to the budget.

The Center for Research Development and Scholarship supports many activities related to pre-award and post-award federal and non-federal grant submission and other scholarship activities. In addition, the Center serves as the main section for which tenure-track faculty are appointed and receive mentorship.

AboutVanderbilt School of Nursing: (VUSN)

With a history dating back to 1908, Vanderbilt University School of Nursing has a long-standing reputation for excellence in nursing teaching, practice, informatics and research. The school offers graduate level education in the Masters of Science in Nursing, Doctor of Nursing Practice and the Doctor of Philosophy* (*degree awarded thought the Graduate School).

VUSN is a community that welcomes staff, students, faculty and colleagues from many different professional and personal backgrounds. The vast diversity of thought and experience you will find here will not only enrich your work environment, it will also serve as a valuable foundation as you seek and fulfill your professional goals.

Duties and responsibilities

  • Manages administrative detail for the Senior Associate Dean

  • Exercise independent judgment to coordinate and prioritize Senior Associate Dean's calendar, emails, meeting requests and speaking engagements

  • Consults with and advises Senior Associate Dean on VU policies and procedures and other issues related to faculty and VUSN committees

  • Handles confidential and sensitive information

  • Facilitates new hiring processing and coordinate orientation of staff and faculty

  • Ensures CRDS webpages and associated pages (related to doctoral and postdoctoral program) are current

Coordinates other activities related to faculty and visiting scholar/professor travel

  • Acquires approval of travel authorization requests from faculty and processes conference registrations

  • Makes procurement card purchases for department and endowed chair accounts; reconciles monthly expenditures and procurement card statements

  • Makes travel arrangements for Senior Associate Dean, Visiting Professors and Faculty Candidates; also processes Concur expense reports

  • Schedules itineraries for Visiting Professors and Faculty Candidates

  • Maintains inventory of office supplies for department and handles special requests

Independently oversees daily operation of department

  • Communicates, implements, interprets policies and procedures as appropriate

  • Facilities process improvement for work unit

  • Serves as primary resource for daily operations of the work unit

  • Serves as primary contact to faculty, staff, Dean's office, VU as well as local, national and international agencies/organizations in matters relating to the work unit

Coordinates program activities and/or events for the Center

  • Independently prepares, distributes and collects correspondence relating to a center program, meeting or activity

  • Write specifications and negotiates contracts for procurement of services, supplies and equipment according to University Purchasing policies and guidelines

  • Hires, trains, directs and supervises student assistants, volunteers, and contractual employees hired for center events

Profile ofan Ideal Candidate

  • A Bachelor’s degree from anaccredited institution of higher education isrequired.

  • 3+ years’ of experience isrequired.

  • Demonstrated attention todetail is strongly preferred.

  • Strong organizationalskills are strongly preferred.

  • Experience with MicrosoftOffice is required

  • Experiencewith Google Docs, Zoom and Skypeare preferred.

  • Prior experience with thedevelopment of flow charts and Word tables

About Vanderbilt Benefits

Vanderbilt University offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses, and dependent children.

AboutVanderbilt University

Vanderbilt University, located in Nashville, Tennessee, is a top-15 private research university offering a full range of undergraduate, graduate and professional degrees. Vanderbilt is situated on a 330-acre campus near the thriving city center, serving more than 12,000 students and employing almost 7,000 faculty and staff. The university’s students, staff, and faculty frequently cite Nashville and the surrounding area as one of the many perks of being a part of the Vanderbilt community. Vanderbilt University is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity is sought and celebrated. Vanderbilt was recently named as one of “America’s Best Large Employers” and the top employer in Tennessee and the Nashville metropolitan area in 2018 (Forbes).

Commitmentto Equity, Diversity and Inclusion

Vanderbilt University is committed to achieving the goal of a diverse and inclusive academic community of faculty, staff, and students. We seek individuals who are committed to this goal and our campus values.

Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply

Primary Location: United States-Tennessee-Nashville

Organization: 19710 - Center for Research and Scholarly Development

Job: Administrative / Office Support Managers

Vanderbilt University is committed to principles of equal opportunity and affirmative action

© Vanderbilt University · Nashville, Tennessee 37240