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Vanderbilt University Administrative Manager (Owen Graduate School of Management) in Nashville, Tennessee

Administrative Manager (Owen Graduate School of Management) (Job Number: 1900541)


The Human Resource Manager will serve as a member of the Finance & Administration team at the Owen Graduate School of Management at Vanderbilt University. This position will serve primarily as a Human Capital Management Specialist (HCM), responsible for a wide range of human resource management and personnel administration for Owen’s faculty, staff and student employees. Responsibilities and services of this position include salary and benefits administration, compensation analysis, staffing needs and employment/hiring activities, identification of training and professional development opportunities for staff, and records management and credentialing. Position will work closely with Chief Business Officer on employee relations matters, counseling, resolution, and performance management. Works as a liaison and in consultation with central Human Resources. Demonstrates high level of competency and effective management and resolution of faculty, staff and student employee matters.

The Owen Graduate School of Management (OGSM) is a professional school at Vanderbilt University, located in Nashville, Tennessee. Our size and focus allows us to interact with students, faculty, alumni and recruiters as individuals so that we can better understand and help each achieve their goals. This is how we build our culture – one that is collaborative. We are intensely and proudly competitive with the best. But we also shape leaders who understand that collaboration is essential in today’s connected economy. We develop businesspeople who can lead and manage change, drawing not only on what they learn here about business but also what they learn about themselves. The Finance & Administration office is dedicated to supporting our faculty, staff and students with their financial, human resource and administrative activities, including purchasing and payments, contracting, billing and collections, employment and payroll actions, and various administrative needs of the school.

Key Functions and Expected Performance:

  • Serves as an effective HR practitionerto provide a wide range of human resources support and consulting services for Owenstaff and faculty covering the following: recruitment and employment,compensation administration, planning and analysis, benefits and leaveadministration, training and education, personnel records management,interpretation and communication of HR policies and procedures. Identifies andelevates more complex situations that require the involvement of the businessofficer.

  • Serves as primary HCM specialist forOwen and processes all faculty, staff and student employee transactions inOracle Cloud. Maintains and updates HR information for faculty and staff.Processes hires, transfers,reclassifications, and end of employment actions.

  • Enters routine and additional payrollelements and maintains labor costing for all employees.

  • Serves as the lead in implementing andtraining for HR policies as they are defined. Is the first and primary point ofcontact for Owen’s department supervisors, faculty, staff and student employeeswith regard to human resource policies and procedures.

  • Directs employment and onboardingprocess, in collaboration with supervisor and central HR, to ensure anefficient and smooth process in accordance with all applicable universitypolicies and procedures.

  • Serves as the area resource onabsence and leave management and reporting, including FMLA for Owen staff andfaculty. Understands and processes paid and unpaid leave for employees.

  • Responsible for compliance forbi-weekly timesheet population, including communication and oversight to ensuretimesheets are submitted and approved by University deadlines.

  • Assists employees with self-service,timekeeping and absence management transactions as needed

  • Maintains confidential personnelrecords for faculty, staff and student employees.

  • Manages performance review andcompensation review processes, including coaching, goal setting and communicationof processes and outcomes to department management and employees.

  • Develops and manages employeeappreciation and recognition activities to provide an enriching environment foremployees and achieves the school’s programmatic goals.

  • Assists in analysis of financialimpact to business unit budget for new staff or compensation adjustments.Consult with the Chief Business Officer to determine appropriate organizationalstructure.

  • Builds and maintains strong workingrelationships in the area, across the University with others who provide HRsupport, and with central Human Resources.

  • Participates in recurring meetings,trainings and round table discussions to allow opportunities for SkyVU HCMSpecialists across campus to learn from each other. Maintains an extensiveunderstanding of SkyVU HR functions and related connections with financialfunctionality.

  • Analyzes and assists to streamlinebusiness processes. Works with the other members of the OGSM Finance &Administration team on projects, process improvements, and trainings for staffworking at OGSM. Must be deadline oriented, tech savvy and adapt easily tochanges in technology and processes.

  • Other human resource andadministrative projects and duties as assigned.

Supervisory Relationships

This position does not have direct supervisory responsibility but will oversee student employment related activities performed by Administrative Assistant; this position reports administratively and functionally to the Chief Business Officer.

Education and Certifications

A Bachelor’s degree in human resources, business administration or other related field from an accredited institution of higher education is necessary.

Experience and Skills

  • At least five years of relevant experienceis necessary. Additional related experience may substitute for requirededucation.

  • Ability to handle various humanresources issues and concerns effectively while maintaining confidentially isnecessary.

  • Experience in human management systemssuch as Oracle, PeopleSoft or similar is necessary.

  • Ability to effectively communicate HRrelated information, policies, and/or procedures in a manner easily understoodby the customer is necessary.

  • Skilled in the use of computers, preferablyin a PC, Windows-based operating environment is necessary.

  • Knowledge of human resourcespractices, procedures and laws is strongly preferred.

  • Strong interpersonal and communicationskills and the ability to work collaboratively with a wide range of constituenciesin a diverse community is strongly preferred.

  • Skill in organizing resources andestablishing priorities is strongly preferred.

  • Strong consulting and managementskills to be able to provide appropriate counsel, advice and work inpartnership with management and staff on human resource matters is preferred.

About Vanderbilt University

Vanderbilt University, located in Nashville, Tennessee, is a top-15 private research university offering a full range of undergraduate, graduate and professional degrees. Vanderbilt is situated on a 330-acre campus near the thriving city center, serving more than 12,000 students and employing almost 7,000 faculty and staff. The university’s students, staff, and faculty frequently cite Nashville and the surrounding area as one of the many perks of being a part of the Vanderbilt community. Vanderbilt University is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity is sought and celebrated. Vanderbilt was recently named as one of “America’s Best Large Employers” and the top employer in Tennessee and the Nashville metropolitan area in 2018 (Forbes).

About Vanderbilt Benefits

Vanderbilt University offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses, and dependent children.

Commitment to Equity, Diversity andInclusion

Vanderbilt University is committed to achieving the goal of a diverse and inclusive academic community of faculty, staff, and students. We seek individuals who are committed to this goal and our campus values.

Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.

Primary Location: United States-Tennessee-Nashville

Organization: 20100 - Owen: Business Affairs

Job: Administrative / Office Support Managers

Vanderbilt University is committed to principles of equal opportunity and affirmative action

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