Vanderbilt University Administrative Manager, IRIS Center (Special Education) in Nashville, Tennessee
This position is part of the IRIS Center, a federally funded project located within the Department of Special Education at Vanderbilt University and is a key individual contributor responsible for providing targeted training and technical assistance to local education agencies (LEAs)/state education agencies (SEAs) on the use of IRIS resources. This position reports directly to the project director.
The Manager will be responsible for:
Setting up, monitoring, and invoicing for consultant paperwork, vendor contracts, and subcontracts
Setting up, monitoring, and invoicing/billing for school/district contracts and billing
Coordinating office needs
Ranked as the #1 Special Education Program in the nation by U.S. News & World Report for more than a decade, our department has long been a leader both in research and practice.
Located within the Department of Special Education and supported by the U.S. Department of Education’s Office of Special Education Programs, the IRIS Center develops and disseminates free, engaging online resources about evidence-based instructional and behavioral practices to support the education of all students, particularly struggling learners and those with disabilities. These resources, designed to bridge the research-to-practice gap, are intended for use in college teacher preparation programs, in professional development (PD) activities for practicing professionals, and by independent learners. The array of IRIS resources includes modules, case studies, information briefs, course/PD activities, a high-leverage practices alignment tool, and an online glossary of disability-related terms as well as supporting products to enhance their use in coursework and PD activities. All these resources are hosted for free on the center’s barrier-free website, which hosts over 3 million visits per year worldwide.
Duties and Responsibilities
Setting up, monitoring, and invoicing for consultant paperwork, contracts, and subcontracts
Working with IRIS and VU staff to set up consultant paperwork (e.g., Professional Services Agreements, Statements of Work)
Works with consultants to oversee, approve, and submit invoices
Works with staff at IRIS, VU, and at other universities to set up and monitor subcontracts
Monitors progress on consultant contracts and subcontracts
Sets up and monitors vendor contracts (e.g., Web hosting, exhibit booths), researches options, and makes changes as needed
Oversees personnel and manage human resources processes
Works with department and university HR representatives to post, interview, and hire for open positions
Approves and coordinates schedules, daily and PTO, for center personnel
Conducts personnel reviews (e.g., quarterly and annual reviews) in line with VU policies
In charge of center personnel performance improvement and professional development opportunities
Setting up, monitoring, and invoicing/billing for school/district contracts
Works with IRIS TA staff to set up invoices
Monitors billing/payment status
Coordinates office needs
Oversees annual hardware and software needs assessments, updates, and associated training as needed
Works with center and department staff and building management to address center needs (e.g., building access, space allocation)
Communicates and collaborates with team members and supervisors
Is highly proficient in the use of technology and in Microsoft Office programs (i.e., Word, Excel)
Complies with all university, college, department, and center policies and procedures
Other duties as assigned
Additional clearly articulated responsibilities, duties, and performance expectations with a strong emphasis on outcomes as required of the role
This position has supervisory responsibility of IRIS Center staff and student workers. The position reports administratively and functionally to the program manager and principal investigator.
Bachelor's degree in business management or a related field is necessary
Master's degree in business management or a related field is preferred
Minimum of 5 years in an upper level administrative position is strongly preferred
Experience with federal grants, particularly those funded by the U.S. Dept. of Education, is preferred
Excellent interpersonal skills
Experience with personnel management
Excellent organizational and communication skills (written and verbal)
High level of accuracy and attention to detail
Ability to efficiently manage multiple tasks with accuracy and respond to changing priorities
Ability to adapt communication appropriately for purpose and audience
Ability to work as part of the team, lead when appropriate, and ask for and utilize feedback to improve
Professional appearance and demeanor
Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.