Vanderbilt University Administrative Assistant II - Digital Learning (VIDL) in Nashville, Tennessee

Administrative Assistant II - Digital Learning (VIDL) (Job Number: 1801689)


Position Summary:

The Administrative Assistant for the Vanderbilt Institute for Digital Learning (VIDL) will perform administrative duties of a complex and confidential nature in support of VIDL, and provide direct administrative assistance to the Associate Provost for Education Development and Technologies. The AA will be a point person through which contact is made with the Institute through phone, email, and other means; and vice versa. The AA will be supervised by the Acting Director of VIDL, but will support all Institute members.

About the Work Unit:

The Vanderbilt Institute for Digital Learning promotes effective use of educational technologies in teaching and research, explores emerging trends in the digital learning landscape, and enhances digital learning by supporting scholarship, and collaborating with other centers on campus. The dynamic team at VIDL provides expertise, and grants for innovation with digital technology, instructional design for online classes, project management and video production, and research into the effective use of educational technologies.

Duties and responsibilities

The AA will perform complex duties, to include

  • scheduling of meetings, presentations, and other events;

  • maintaining VIDL’s master calendar of events, project benchmarks and deadlines, and individual staff calendars;

  • tracking and maintaining VIDL staff hours for the Core Ordering & Reporting Enterprise System (CORES);

  • serving as CORES department administrator for the Institute;

  • managing student hiring and payroll processes;

  • ordering supplies and equipment, and maintaining office inventory;

  • formatting and proof reading documents of several types, notably text, presentations, website materials, and spreadsheets;

  • processing travel plans and other official duties by VIDL staff;

  • monitoring and managing VIDL’s budget;

  • tracking and processing faculty payments and center revenue;

  • proposal processing for internal and external grants; and

Profile of an Ideal Candidate

  • Excellent interpersonal skills, able to interact fluidly with the many different individuals and organizations that will contact and work with the Institute.

  • Experience navigating University policies and procedures, and will want to expand and deepen their knowledge and experience.

  • Well versed in basic office software tools (e.g., Microsoft Excel, Word, PowerPoint), and other software tools for communication, analysis and office operations.

  • Be flexible in their job expectations in an office that is on the cutting edge of educational technology.

About Vanderbilt Benefits

In addition to offering a lively community that encourages learning and celebrates diversity, Vanderbilt University offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses and dependent children. Also, after five years of service, Vanderbilt will pay up to 55% of the tuition for up to three dependent children to earn a bachelor's degree. Learn more about Vanderbilt's benefits at VU Benefits Overview at .

About Vanderbilt University

Vanderbilt is a renowned private institution founded in 1873 and located in the heart of Nashville, Tennessee. The university’s students and faculty frequently cite Nashville and the surrounding area as one of the many perks of being a part of the Vanderbilt community. Vanderbilt University is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity is sought and celebrated. It is a place where employees know they are part of something bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt was recently ranked #2 for “best quality of life” and “great financial aid,” #5 for “best run colleges” and “beautiful campus,” and #6 for both being in a “college city that students love” and having “great campus/city relations.”

Job requires Associate and 3 Years of experience or the equivalent.

Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.

Primary Location: United States-Tennessee-Nashville

Organization: 28200 - Digital Learning Initiatives

Job: Administrative / Office Support Supervisors, Leads, and Staff

Vanderbilt University is committed to principles of equal opportunity and affirmative action