Vanderbilt University Administrative Assistant I - German Dept. in Nashville, Tennessee
Administrative Assistant I - German Dept. (Job Number: 1802023)
The Administrative Assistant I position is located in the German, Russian and East European Studies Department in Furman Hall. The primary responsibilities include general administrative duties, purchasing supplies, booking travel, organizing guest lectures and events, and reviewing and monitoring the department budget. This position is 40 hours per week and requires thorough knowledge and understanding of University policies and procedures.
German, Russian and East European Studies (GREES) has world-class faculty in vital areas of research. The Department also houses one of the leading graduate programs in German Studies nation-wide, and serves undergraduate students with a stimulating cluster of seminars, learning experiences, research opportunities, and international connections.
Duties and Responsibilities:
Mange theadministrative day-to-day operations for the Department
Monitordepartment budget and spending
Review monthlyspending and resolve discrepancies in a timely manner
Createpurchase requisitions, create suppliers, and complete the receivingprocess in Oracle
Prepareexpense reimbursements for guests, faculty, and students
Event planningfor guest speakers and lecture series
Book travelfor guests and arrange itineraries (ground transportation, meals, meetingsetc.)
Update thedepartment website
Maintain andcoordinate confidential material (ex. tenure and promotion files,reappointments, course evaluations etc.)
Advertisefaculty positions in various publications and maintain each applicant'sfile
Prepare andprocess paperwork related to hiring new personnel
Work closelywith faculty on course scheduling
PrepareGraduate Award Forms (GAF’s) each semester
Processstudent payroll including stipends and teaching assistant assignments
Work closelywith the Chair of the Department
Additionalduties as assigned
Profile of an IdealCandidate:
High School Diploma orGED is required. Associate's Degree or Bachelor's Degree from anaccredited institution of higher education is preferred.
Strongorganizational & analytical skills
Excellentinterpersonal written & oral communications skills
Ability toplan, develop, and coordinate multiple projects
Ability towork both as a member of a team & independently
MicrosoftOffice proficiency (including Word and Excel
Adobe professional experience is a plus
About Vanderbilt Benefits:
In addition to offering a lively community that encourages learning and celebrates diversity, Vanderbilt University offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses and dependent children. Also, after five years of service, Vanderbilt will pay up to 55% of the tuition for up to three dependent children to earn a bachelor's degree. Learn more about Vanderbilt's benefits at VU Benefits Overview at https://hr.vanderbilt.edu/benefits/6.1.17BenefitsOverview-Candidate-.pdf .
About Vanderbilt University:
Vanderbilt is a renowned private institution founded in 1873 and located in the heart of Nashville, Tennessee. The university’s students, faculty, and frequently cite Nashville and the surrounding area as one of the many perks of being a part of Vanderbilt community. Vanderbilt University is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity is sought and celebrated. It is a place where employees know they are part of something bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt was recently ranked #1 in the Princeton Review at https://news.vanderbilt.edu/2017/08/01/vanderbilt-has-happiest-students-again-according-to-2017-princeton-review-best-colleges-rankings/ among 382 top colleges and universities for “happiest students” - as well as #2 for “best quality of life” and “great financial aid,” #5 for “best run colleges” and “beautiful campus,” and #6 for both being in a “college city that students love” and having “great campus/city relations.”
Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.
Primary Location: United States-Tennessee-Nashville
Organization: 12310 - Germanic and Slavic
Job: Administrative / Office Support Supervisors, Leads, and Staff
Vanderbilt University is committed to principles of equal opportunity and affirmative action